chatsimple Meeting, Boardroom & Conference Room AV Solutions | Avoira
Shop
[chatbot]

Meeting Room, Conference Room & Boardroom AV Solutions

Offices are busy places. They are great for day-to-day work, but not always ideal when you need a space to talk, present or run a call without distraction. Avoira provides meeting room, conference room and boardroom AV solutions designed to help organisations communicate clearly and collaborate without disruption.

Working across rooms of all sizes and layouts, we create audio visual and video conferencing environments that support both in-person and remote participants. Whether it’s a small meeting room, a larger conference space or a boardroom used for key discussions, our focus is on delivering reliable systems that are easy to use and properly supported once installed as part of our wider AV Solutions offering.

Talk to an expert
  • Logo
  • Logo
  • Logo
  • Logo
  • Logo
Meeting Room AV Solutions
Space To Talk

Meeting Room AV Solutions

Sometimes you need a space to talk. Offices are full of discussions and background noise, which makes dedicated meeting rooms essential for calls, presentations and team discussions. We’ve worked with organisations across different sectors to create meeting room AV solutions that make sure everyone can be seen and heard clearly.

The way businesses meet has evolved, and meeting rooms now need to support collaboration between in-room and remote participants. Avoira designs meeting room audio visual solutions that provide:

  • High-quality audio and video for clear communication
  • Intuitive controls for simple operation
  • Scalable systems for different room sizes
  • Integration with Microsoft Teams, Zoom and other platforms

Every meeting space is different. From quick huddles to larger team discussions, room size, layout, acoustics and user experience all play a part in how well a system performs. By considering these factors during design and installation, we help ensure meeting room technology is ready for clear, uninterrupted communication.

We support rooms of all sizes, from small huddle spaces through to larger meeting rooms, making sure each space has the right equipment and setup for the way it is used. If you are reviewing your spaces, our guide can help you Find the Right Meeting Room for Your Needs.

Many organisations are also introducing a hybrid meeting room approach so teams can collaborate across all locations with ease.

Conference Room AV Solutions
Collaboration

Conference Room AV Solutions

Conference rooms are often used for larger meetings, presentations and cross-team collaboration, which means the technology within them needs to perform reliably every time. Modern conference room AV solutions help teams work together across locations by providing clear video, dependable audio and simple controls that allow meetings to start quickly.

Avoira’s conference room AV systems are designed to support this shift, offering:

  • Reliable video and audio for natural conversation
  • Integration with existing AV and communication platforms
  • Scalable setups that grow with your workspace
  • Simple controls that make joining meetings straightforward

Designing a successful conference room setup starts with understanding the space itself. Room layout, lighting, acoustics and display positioning all influence how a meeting room performs. By selecting the right cameras, microphones, speakers and connectivity options, we create conference environments that are easy to use and equipped for everyday collaboration.

We also support integration with room booking systems so teams can check availability, schedule meetings and join calls without friction

Conference rooms often sit within a wider Microsoft environment, and our Microsoft Teams video conferencing solutions help ensure a consistent experience across spaces and locations.

Boardroom AV Solutions
Important Discussions

Boardroom AV Solutions

Boardrooms often host important discussions and presentations, so clear communication and dependable technology are essential. Avoira provides boardroom AV solutions and video conferencing systems that support sharp visuals, clear audio and a consistent user experience.

Boardroom systems are designed to integrate with wider workplace technology, creating a connected experience across multiple rooms and locations. Displays can be linked to internal communications, digital signage and other office systems, helping information flow more easily across the organisation.

Boardroom requirements can vary depending on the sector and how the space is used. We work closely with clients to understand their workflows and priorities, delivering systems that fit naturally into the business and remain reliable over time.

Tackling Different Room Sizes

When it comes to AV and video conferencing, one size does not fit all. Different industries use different spaces, and with no two offices being alike how can your AV options be that way?

We work with your needs, fitting out rooms of all sizes with the right equipment for the job.

In spaces such as:

  • Huddle/Small Rooms

    Perfect for quick team check-ins and one-on-one meetings, huddle room solutions offer high-quality audio and video in a compact, easy-to-use setup that integrates with existing collaboration tools. These suit groups of 2 to 6 people. We ensure every huddle space benefits from appropriate meeting room AV systems.

  • Medium Rooms

    Designed for small to mid-sized teams, between 6 and 12 people, medium room solutions provide crystal-clear video, intelligent audio tracking, and seamless connectivity to enhance discussions and presentations. These rooms are ideal for scalable meeting room AV solutions.

  • Large & Conference Rooms

    For boardrooms, conference rooms, and large meeting spaces with over 12 people in attendance, you need a space where everyone can be seen and heard. Avoira’s solutions deliver professional-grade meeting room video conferencing with advanced camera systems, superior audio, and effortless content sharing for impactful collaboration.

  • Informal Meeting Spaces

    Flexible workspaces need adaptable technology. Avoira’s solutions for informal meeting areas enable spontaneous collaboration with wireless connectivity, intuitive controls, and high-quality meeting room audio visual solutions.

Room Solutions for Every Meeting
Let’s Meet

Room Solutions for Every Meeting

The world of work has changed forever. Last year the Chartered Institute of Personnel Development reported that 78% of organisations had embraced hybrid working. With some employees working daily in the office, some from home and some splitting their time between both, employers are reassessing how they can make best use of their office space. This is not just about supporting concepts such as hot desking, but in delivering flexible meeting room solutions which foster efficient communication and collaboration, regardless of whether an employee is attending in person or remotely. Careful thought needs to be given as to how meeting spaces should be physically reimagined, as well as to the technologies which can optimise their effectiveness. In this article we’ll touch on a few things you might want to consider, whilst drawing on the experiences of those who have already successfully redesigned their meeting spaces.

Click to download the full article…

Download article

Industry-Specific Solutions

Meeting rooms across the industries

  • Hospitality
  • Education
  • Healthcare
  • Construction
  • Energy & Utilities
  • Financial Services
  • Retail
  • Transportation

Hospitality

Whether you’re running a hotel, a conference centre or even a restaurant with an events space, AV technology is vital. These spaces are where our meeting room AV systems do their best, with setups that are easy to use no matter the occasion.

Hospitality
Avoira__Industry_Hospitality

Education

Schools, colleges, and universities all rely on AV setups that support remote learning, hybrid lectures, and collaborative student discussions, making education more accessible and interactive. Avoira supports this with tailored meeting room AV solutions.

Education
Avoira__Industry_Education

Healthcare

Hospitals and medical institutions require reliable meeting room video conferencing for consultations, staff training, and cross-department collaboration. Our solutions ensure privacy, clarity, and security in every meeting.

Healthcare
Avoira__Industry_Healthcare

Construction

Remote project management and on-site coordination are simplified with robust meeting room AV systems that allow construction teams to collaborate and share updates without any hassle.

Construction
Avoira__Industry_Construction

Energy & Utilities

Teams spread across vast sites or working remotely need reliable conferencing solutions. Avoira’s meeting room AV systems support real-time updates, team briefings, and emergency coordination in critical environments.

Energy & Utilities
Avoira__Industry_Energy & Utilities

Financial Services

Banks, investment firms, and financial institutions need secure and high-quality meeting room AV solutions for client meetings, board discussions, and compliance training. Our solutions ensure professional, encrypted communication.

Financial Services
Avoira__Industry_Financial

Retail

Retailers use AV solutions for internal training, product launches, and remote team meetings. Avoira provides easy-to-use meeting room AV systems that make collaboration easier, and keep teams connected across multiple locations.

Retail
Avoira__Industry_Retail

Transportation

Control centres, logistics teams, and transport hubs require instant communication and real-time updates. Our meeting room audio visual solutions give you the space to make quick and important decisions without distractions.

Transportation
Avoira__Industry_Transportation
Enabling a shift from fixed space to hybrid working with workspace technology and solutions
Case Study

Enabling a shift from fixed space to hybrid working with workspace technology and solutions

Financial Wellness Group required employees to be able to communicate and collaborate whilst working remotely with both internal contacts and external parties.

Our audio-visual engineers specified technology for their medium sized meeting rooms to allow for collaboration regardless of where the meeting attendees would be joining from, allowing for enhanced collaboration.

“We continue to benefit from a collaborative partnership with Avoira that helped shape our hybrid model and, through post-installation support, optimised its utilisation.”

Christian Hensen, Director of Technology Operations, FWG

View Case Study

Meeting Room Customer Case Studies

View Case Studies View Case Studies
Beckers Group
beckers logo lozenge
Beckers Group is a multi-national company which produces an extensive range of high performance coating solutions to serve a variety of industries and applications.
View Case Study View Case Studies
Bromsgrove District Housing Trust
bdht circle picture
Bromsgrove District Housing Trust is the largest provider of affordable housing in the Worcestershire town and its surrounding area.
View Case Study View Case Studies
ESG
ESG Logo Lozenge
ESG provides a sophisticated energy software platform which serves over 400 leading energy retailers, generators and asset management specialists in the UK, North America and Canada.
View Case Study View Case Studies
Places for People
Man with headset
Places for People is the UK’s leading social enterprise who create and support communities through the development of homes, schools, shops, community and leisure centres
View Case Study View Case Studies
Progress Housing Group
van lozenge
Progress Housing Group is a major not-for-profit housing provider, owning & managing 13000 homes, serving communities across Lancashire.
View Case Study View Case Studies
Why Choose Avoira For Meeting Room AV?
Why Us?

Why Choose Avoira For Meeting Room AV?

Avoira provides end-to-end support for organisations looking to improve their meeting spaces. Our approach covers design, installation and ongoing support, helping ensure systems continue to perform as expected once in place.

Our expertise includes:

  • Bespoke meeting room, conference room and boardroom AV solutions
  • Integration with Microsoft Teams, Zoom and other platforms
  • Scalable systems for organisations of all sizes
  • Ongoing support and maintenance

We work with businesses across sectors to create meeting environments that support collaboration, reduce disruption and provide consistent performance across their spaces.

    How Can We Help?

    Contact us form

    Talk to our team, we are here to answer your questions.

    Discover