Workplace Management & Meeting Room Booking Systems

Disorganised meeting spaces and lack of room availability waste time and slow productivity. Avoira’s workplace management systems help organisations book, monitor and manage rooms and resources more easily.

Talk to an expert

Integrated Workplace Management Solutions

With hybrid working, hot desking and flexible office use now common across many organisations, having the right integrated workplace management solution in place is increasingly important. Our workplace management solutions are designed to simplify how teams reserve spaces and manage availability across the working day, while ensuring meeting room technology works consistently alongside these systems.

We provide and install integrated workplace management systems that support:

Tailored analytics and usage insights
Microsoft Teams and calendar compatibility
Integrated room booking systems within existing platforms
Simple desk and meeting room reservation tools

This allows employees to quickly book a desk or meeting room using a workplace management solution that fits naturally into their daily workflow.

Make Workplace Management Simple

Having the correct tools to manage your workplace makes it easier to keep teams organised and productive. Our workplace management systems integrate with existing platforms and calendars, helping users book rooms and spaces without needing to learn new software.

As suppliers and installers of solutions from Crestron and Go Bright, we provide integrated workplace management solutions that improve visibility and control across meeting spaces. These systems allow organisations to:

Show room availability clearly to users
Release rooms automatically if meetings end early
Use status lighting to indicate availability
Allow users to start or release meetings easily

By combining room booking technology with dependable AV systems, meeting spaces remain simple to use and ready when needed.

Office Meeting Room Booking Systems

Meeting rooms are often limited and in high demand. Without a clear office meeting room booking system in place, it becomes difficult to track availability and avoid scheduling conflicts. Avoira supplies and installs office room booking systems that remove these challenges and make it easy to see when spaces are in use.

Our office meeting room booking systems integrate directly with platforms such as Microsoft Outlook, Microsoft 365, Exchange and Google Calendar, allowing users to check availability and reserve rooms from any device. Whether booking a boardroom, conference space or small meeting room, users can see exactly who is using the space and for how long.

These systems form part of a wider integrated workplace management solution, helping organisations maintain clear visibility across their meeting rooms and shared spaces.

Integrated AV and Workplace Technology

Avoira goes beyond software by designing and installing complete AV systems that work alongside workplace management systems. From small meeting rooms through to larger conference and boardroom environments, we provide displays, cameras, microphones and audio systems that integrate fully with your room booking technology.

We support meeting spaces as part of a wider AV Solutions approach, ensuring booking systems, presentation tools and video conferencing platforms all work together. This includes integration with Microsoft Teams Rooms, helping organisations maintain a consistent meeting experience across locations.

Our solutions are built around how teams use spaces day to day, making it easier to walk into a room, start a meeting and present without technical complications.

See Avoira Audio-Visual’s Full Offering

Managed Support and Ongoing Service

We offer managed service options that include ongoing support, proactive maintenance and regular updates to keep systems running smoothly. Remote monitoring tools allow issues to be identified and resolved quickly, often before they impact meetings.

Where needed, on-site support is available to ensure meeting rooms and workplace management systems continue to operate reliably. Fixed monthly service options also allow organisations to scale their technology as requirements change.

Why Choose Avoira

Trusted by organisations across the UK, Avoira focuses on reliability, ease of use and long-term performance. With over 45 years of experience in AV and communication solutions, we provide integrated workplace management systems and office meeting room booking systems that fit naturally into existing environments.

Our service covers design, installation and ongoing support, giving organisations a single partner responsible for both their meeting room technology and the systems used to manage it.This ensures meeting spaces remain organised, easy to use and properly supported over time.